View Our Website View All Jobs

Receptionist & Office Services

Open doors.

At NexJ Systems you will get used to having the doors opened for you. That is our mandate and we are proud of the track record we have for developing our people, building their careers and promoting from within. It’s true - and we have the statistics to prove it. In fact, our company culture and employee promise is built around this.

Not only will you have doors opened, we will ensure that we keep them open for you. We believe that our people are the foundation for our success and the reason why some of the largest financial services companies globally choose to work with us. This is why we focus on supporting each other. It’s part of the fabric that makes up our company. No one gets left behind; we all push forward together.

Why do people join and stay at NexJ?

  • We’re on a mission. We solve complex, world problems with market-leading technology.
  • We thrive on challenges. We’re always looking for ways to improve. Your ideas are always heard and often implemented.
  • Teams are empowered. We are all working to make a difference.
  • We have trust in our people and look out for their best interests. We promote people on merit and performance.
  • Our people are involved, recognized and rewarded for their contributions.

We’re hiring a receptionist and office services assistant to be the face of NexJ and help coordinate our fast-paced and dynamic office environment. If you have a customer-first attitude and an eye for detail, we want you to join our team!

What will you spend your time doing?

  • Serving as the primary receptionist: answering and directing incoming calls and greeting, directing, and assisting visitors
  • Coordinating incoming and outgoing mail, packages, and deliveries
  • Updating internal database as required
  • Managing meetings for internal and external parties, including arranging catering and refreshments, setting up and cleaning up meeting rooms
  • Ensuring offices and workstations are set-up and clean for new employees
  • Arranging Fresh Fruit Wednesdays and Bagel Fridays, including managing deliveries, distributing and set-up in kitchens, and facilitating payments with Finance
  • Ensuring a clean office environment, i.e. tidy kitchens, meeting rooms and public areas
  • Ordering, stocking and distributing office and kitchen supplies
  • Coordinating with building maintenance staff and service vendors 
  • Assisting with other ad hoc duties such as scheduling meetings and running errands
  • Helping the HR team by contributing content and ideas to our social media pages, organizing company and team events and overall making NexJ a great place to work!

What do you need to be successful in this role?

  • Proven work experience in an office support or customer service role
  • Professional and customer-first attitude
  • Ability to  multi-task and prioritize tasks
  • Comfortable with office technology, such as MS Office
  • Excellent organizational skills and a high attention to detail
  • Ability to move around the office, including stairs to our two floors, and lift up to 25 lbs

Who will you be working with?

You will work with employees across the company from new hires to executive leaders on a daily basis. You are the first point of contact for external visitors, vendors, and building maintenance. 

Why should you join the NexJ team?

As a growing technology company with customers around the world, we are proud to be a Canadian success story. Our highly collaborative team consists of builders and coaches, designers, technology leaders and some of the brightest minds with the biggest hearts in technology. We’re committed to not take the easy road – we want to push our products and ourselves to greatness.

Our journey will be more complete with you on our team. Take the first step; let’s start the conversation today.

  • This is a full-time contract role with the potential to become a permanent position.


NexJ Systems is dedicated to diversity and providing an inclusive workplace for all. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Read More

Apply for this position

Apply with Indeed
Attach resume as .pdf, .doc, or .docx (limit 2MB) or Paste resume

Paste your resume here or Attach resume file